Plan around the room
Start with room purpose, seat count, table layout and the farthest viewer. These details determine camera field of view, microphone pickup, speaker coverage and display size.
Meeting room planning | Malaysia since 1998
Video Conferencing Equipment & Meeting Room AV Malaysia
Meetings that just work.
Plan the right conference camera, audio, display and all-in-one video bar for each room, platform and budget.
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2,500+ projectsAV project delivery experience
Serving Malaysia since 1998Local planning, installation and support
Multi-brand room planningCompare room modes before choosing hardware
What should a meeting room video conferencing system include?
A complete video conference system combines six parts: meeting platform, conference camera, microphones and speakers, displays, content sharing, and room control.
Choose the meeting workflow
Compact rooms often suit an all-in-one video bar. Use BYOD for broad platform flexibility, or choose a native Teams, Zoom or Google Meet room for one-touch joining and central management.
Prepare the space
Larger or difficult rooms may need modular equipment. Confirm Ethernet, power, wall structure, cable routes, lighting, HVAC noise, acoustics and support ownership before rollout.
Compact camera, audio, display and room connection.
Coverage, control and display options matched to the room.
Modular video, distributed audio and planned control.
These figures are planning ranges. Platform choice, room condition, cabling, acoustics and selected equipment determine the final quotation.
Plan the room in six decisions
Answer these questions before comparing brands. Your answers define the system and help prevent gaps in camera, audio or display coverage.
01
Define the meeting purpose
List the calls the room must handle: internal collaboration, client presentations, training, board meetings or hybrid events. Purpose determines the level of control, content sharing and production needed.
02
Measure seats and layout
Record room dimensions, ceiling height, table shape, seat positions and the farthest viewer. Capacity alone does not describe a long table, wide room or flexible training layout.
03
Choose the room mode
Decide whether users will bring a laptop, join from a dedicated Teams, Zoom or Meet room, or need both workflows. Include guest meetings and room account ownership.
04
Design audio coverage
Check microphone pickup at each speaking position, speaker coverage, reverberation and background noise. Hard surfaces and HVAC noise can reduce speech clarity even with a good microphone.
05
Design camera coverage
Map the closest and farthest seats, camera height, sightlines and field of view. Choose framing or tracking features after confirming that the lens can see each intended position.
06
Plan displays and infrastructure
Size the display for the farthest viewer. Decide whether people and content need separate screens, then confirm Ethernet, power, mounting surfaces and cable routes.
BYOD, native room or dual-mode?
The room mode changes the user experience, platform flexibility, licensing and support model. Set it before choosing a video bar or room appliance.
BYOD room
A user connects a laptop to the room camera, microphones, speakers and display, then starts the call from the laptop.
- Fits
- Guest-heavy rooms and teams that use several meeting platforms.
- Plan for
- Simple USB and display connections, laptop charging, cable reach and clear instructions.
Native room
A dedicated appliance, room account and touch controller provide a consistent join and control experience.
- Fits
- Organisations standardised on Teams, Zoom or Google Meet.
- Plan for
- Room licensing, calendar integration, certified hardware options, updates and device management.
Dual-mode room
The room supports its native platform and allows a user to connect a laptop for other meeting services when required.
- Fits
- Client-facing spaces that need one-touch internal meetings and flexible guest calls.
- Plan for
- A clear handover between room and laptop modes, plus support instructions for both paths.
Match the system to the room, not the product label
Seat count gives you a starting point. Table shape, viewing distance, acoustics and meeting purpose decide the final equipment layout.
Huddle room
- All-in-one video bar or compact camera and speakerphone
- Single display sized for the viewing distance
- BYOD or a dedicated room platform
- Check that the camera sees the closest seats
Planning budgetFrom RM 8,000
Meeting room
- Video bar with suitable coverage or a modular camera
- Tabletop, extension or ceiling audio after a room check
- Single or dual displays based on meeting content
- Room controller or a clear BYOD connection point
Planning budgetRM 15,000 to 35,000
Boardroom
- Modular or multiple cameras based on sightlines
- Distributed microphones, speakers and signal processing
- Dual displays often help separate people and content
- Planned control, monitoring and support ownership
Planning budgetRM 30,000 to 80,000
Training or event room
- Presenter, audience and whiteboard camera coverage
- Speech reinforcement and remote participant audio
- Several content sources and flexible furniture layouts
- Lighting, acoustics and operator workflow review
Planning budgetCustom room design
Answer four questions. Get your room design.
Choose the closest answers. We will create a practical starting plan that you can send directly into your quote request.
About 60 seconds. No contact details required.
Your starting room plan
Your meeting room design
Confirm these during the site survey
- Room dimensions, table layout and farthest viewing position
- Camera sightlines, room acoustics and background noise
- Mounting, power, Ethernet and cable routes
This is a planning recommendation, not a final engineering design. Kasturi will confirm equipment, placement and installation requirements after reviewing the room.
Send your room details to an AV planner
Complete six practical checks. Your answers will be arranged into one WhatsApp message for Kasturi's AV team to review.
- Approximate room measurements are enough to begin.
- Select every meeting platform your team needs.
- Attach a floor plan and room photos after WhatsApp opens.
Meeting room technology from established AV brands
Kasturi combines room platforms, cameras, audio, displays and wireless sharing from established AV brands. We recommend the mix that fits your room, workflow and support model.
Platform certification, warranty terms and device availability vary by product. Kasturi will confirm each item in the proposed room schedule.
Room purpose changes the AV design
Use these room types to describe the meeting workflow. The site survey then confirms coverage, infrastructure and equipment.
Huddle Room
2 to 4 people | Quick calls and small meetings
A compact room may use an all-in-one video bar, a single display and either BYOD or a dedicated room platform.
Meeting Room
5 to 12 people | Team collaboration
Camera field of view, microphone pickup and display visibility must cover the full table, including the nearest and farthest seats.
Phone Booth / Focus Room
1 to 2 people | Focused video calls
A focus room needs controlled background noise, close camera framing and a simple laptop or room-device connection.
Boardroom
12+ people | Executive and client meetings
A boardroom may need modular cameras, distributed microphones and speakers, dual displays and planned room control.
Training Room
Learning & hybrid workshops
Training rooms need presenter, audience and content coverage, plus audio that supports both local and remote participants.
Event Space & Auditorium
Flexible capacity | Briefings and hybrid events
Event spaces need an operator workflow, multiple content sources, presenter coverage and a separate review of sound reinforcement.
What each AV component must solve
Evaluate coverage and workflow before specifications. A higher resolution or a longer feature list cannot correct poor placement.
Camera coverage
The camera must frame the closest and farthest seats without a blocked sightline. Match field of view, mounting height and framing features to the table layout.
Microphone coverage
Each speaking position needs reliable pickup. Choose tabletop, extension or ceiling microphones after checking distance, room noise and reverberation.
Speaker coverage
Remote voices should reach each seat at a comfortable level. Larger rooms may need separate or distributed speakers instead of audio from the display.
Displays
Size displays for the farthest viewer and the content being shared. Dual screens can separate remote participants from documents or presentations.
Sharing and control
Define one clear path to join, share content, adjust volume and end a call. Include guest laptops, wireless sharing and room scheduling where needed.
Infrastructure and management
Confirm power, Ethernet, cable routes, mounting surfaces and network policy. Assign room accounts, updates, monitoring and support to named owners.
From room survey to handover
Kasturi turns the room brief into a documented system, tests the meeting workflow and hands the room to its support owner.
1
Survey the room
Confirm dimensions, seating, sightlines, acoustics, lighting, power, network access and cable routes.
2
Define the room system
Document the operating mode, camera and audio coverage, displays, sharing, control and planning budget.
3
Install and verify
Mount, cable and configure the equipment, then run a real test call to check framing, speech clarity, content and control.
4
Handover and support
Train room users and support staff, record device ownership and confirm the route for warranty or maintenance requests.
Trusted by Malaysia's leading organisations
From global enterprises to government bodies, Kasturi supports meeting-room and collaboration projects across Malaysia.
A selection of organisations Kasturi has supported across enterprise, industrial and public-sector environments.
Questions to answer before choosing meeting room hardware
Use these answers to prepare your room brief, compare quotations and identify the checks needed before installation.
Start with room purpose, seat count, table layout, meeting platform and the farthest viewing position. Then match camera field of view, microphone coverage, speaker output and display size to the whole room.
An all-in-one video bar combines camera, microphones and speakers in one unit and often suits small or medium rooms. A modular system separates those components and suits larger rooms, long tables, challenging acoustics or projects that need multiple cameras.
BYOD lets a user run the meeting from a laptop connected to the room equipment. A native room uses a dedicated appliance, room account and controller for a consistent join experience. A dual-mode design can support both workflows when required.
One display often works in a small room where participants mainly share content. Two displays can keep remote participants and shared content visible at the same time, which helps in medium and large rooms or document-heavy meetings.
Choose microphones by pickup coverage and room acoustics. Tabletop microphones simplify access and service. Ceiling microphones keep the table clear but need planned placement, cable routes and acoustic checks.
Yes, depending on the room mode and selected hardware. BYOD provides broad platform flexibility. Native rooms prioritise one platform and may provide guest-join options. Confirm the meeting workflows before choosing the equipment.
Confirm Ethernet, power, display wall construction, furniture position, ceiling access, cable routes, lighting, HVAC noise and acoustic surfaces before installation.
Use RM 8,000 and above for a 2 to 4 person huddle room, RM 15,000 to RM 35,000 for a 5 to 12 person meeting room, and RM 30,000 to RM 80,000 for a boardroom with 12 or more seats. Final cost depends on platform, coverage, displays, cabling and room conditions.
Free room planning consultation
Turn your room brief into an AV plan
Share the number of rooms, seats, meeting platform and target date. Kasturi will review the scope and discuss the camera, audio, display and control approach with you.
Suite 702, Block G, Phileo Damansara 1, Petaling Jaya | Monday to Friday, 9am to 6pm
Get a Free Quote
Tell us about your room. We will review the scope and contact you.
Enquiry received
Thank you. Kasturi's sales team has received your room details.